Important points to consider when hosting an event at a restaurant

Many people grapple with the challenge of finding a good venue for their events. Through this article, we want to solve your problem. Depending on the type of event you want to host, we can confidently tell you that a restaurant will be your best host because it provides more flexibility than many other venues.

However, before you decide on the restaurant to use, there are a couple of important points you must take into consideration. We look at some of them below.

1 Will it be available on the chosen date?


Because a lot of restaurant business is seasonal depending on the location of the restaurant, the timing of your event is usually important. Therefore, once you have your event date set, check and double check with the restaurant to find out if there will be space and book it early.

2 Are their costs negotiable?

pexels-photo-567633 (1)

Different restaurants charge different rates for hosting events and these rates can sometimes be high. It’s however worth noting that some of these costs can be negotiated downwards therefore before you let go of a good venue, do a bit of negotiating.

3 Is the layout good?


The layout of the venue is important because it dictates how your sitting arrangements will be. It’s therefore a good idea to have your sitting arrangements in mind before booking a venue or ensuring that your arrangements can be adjusted to the layout of the venue.

4 Will you have privacy?


Restaurants are usually open to other customers therefore unless you are booking the entire restaurant, you should always be aware of the fact that you may need to share the space with other customers. It’s therefore important for you to find out how much privacy the venue will offer before you book it.

5 When to provide the final count?


Most restaurants will charge depending on the number of people you have at your event therefore it’s a good idea to know whether the restaurant will still charge you in spite of an unexpected low turnout or whether they will adjust their bill downwards in such a scenario. Discuss with the restaurant on when it needs the final head count.

All these are points you should have figured out long before the event.


Events – What to look out for in a good restaurant

Many people prefer hosting their events at restaurants because such events stand out. It’s no secret however that hosting an event at a restaurant doesn’t guarantee you success as there’s plenty that can go wrong if you pick the wrong restaurant as your host.

We are therefore going to look at what to look out for in a good restaurant.

The right location is key


When hosting an event at a restaurant, you want a venue that is convenient s terms of accessibility, privacy, and a location that suits the kind of event you are hosting. It’s therefore very necessary for you to do your due diligence to ensure that you pick the right location.

The atmosphere is important too


When hosting an event, you must always factor in the diversity of your guests whether it’s cultural, religious and so on. This therefore means that the atmosphere in the venue must be neutral to avoid incensing some of your guests.

The food must be right


In most occasions, part of the package you will get when selecting a restaurant to host your event is the provision of catering services. Before you include this in your package, be sure to try out their food and ensure that it’s food your guests will appreciate.


The customer service should be great


The first point of contact for your guests when they arrive at the venue will be the hotel staff. It’s therefore important for them to have great customer service so that they handle your guests right. Your guests will associate this great level of service to your event.

Once you identify a restaurant that checks all these boxes, be sure to book it early because chances are pretty high that it’s in very high demand.

We trust that this info has taken a huge burden off your shoulder.